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exhibitor & SPONSOR information


We are excited to be planning the 2019 Conference in Louisville, KY. It is my pleasure to invite you to become a part of the 34th Annual NCLCA Conference and offer you a number of unique ways you can advertise, exhibit, and become a sponsor of our event. At the Conference, you will have access to hundreds of learning center professionals from institutions that span the globe. You will have the opportunity to interact with professionals and decision-makers from all types and sizes of institutions of higher education. I hope you will take advantage of this opportunity and join us!

At this year’s conference in Louisville, attendees will take part in various concurrent sessions, poster presentations, and mini-engagement opportunities. Of particular note, our conference features a number of receptions, Night On The Town activities, and a collegial environment that is unmatched. 

There are a number of changes and differences to exhibiting this year – please take note. I’ll highlight the major structural changes below, but be sure to read through the Sponsorship/Advertising/Exhibitor options below and feel free to contact me at any time with questions. I would be more than happy to work with you individually to craft the most effective package for your needs. All options include complimentary listing in our Guidebook App. I look forward to working with you and welcoming you to the NCLCA family in Louisville, KY in the fall.

Sincerely,


William J. Neater III, Ed.D.

NCLCA Executive Board, Marketing Chairperson

wneater@nclca.org


All exhibitor options are listed below. To register and make your selection(s) click the "Register Now" link below.

There is an additional page of important details about schedule, etc. separate from this page - please see the link below.

If you know your options, you can access the form directly at: www.nclca.org/event-3302550


REGISTRATION Opportunities

Basic Exhibitor Package | $600

This package includes the following benefits:

  • Registration for one exhibitor (includes the opportunity to attend conference sessions and partake of all conference-included meals)
  • One six-foot table with power
  • Wi-fi service
  • Mention as an exhibitor in Guidebook
  • Opportunity to deliver one break-out session as an exhibitor (must submit proposal for session through Exhibitor portal)
  • Opportunity to receive free registration for additional exhibitors from the same organization. 

ADDITIONAL EXHIBITOR PERSONNEL:

FULL ACCESS | $250

This package includes the following benefits:

  • Additional Personnel from Exhibitor to attend
  • Full access to meals, events, sessions, etc. 

ADDITIONAL EXHIBITOR PERSONNEL:

VENDOR ACCESS | $100

This package includes the following benefits:

  • Additional Personnel from Exhibitor to attend
  • No access to meals, events, sessions, etc.


WAIT! 
Before you choose these options
try to add sponsorship and add-ons
so your total reaches a $ threshold
for a CONFERENCE LEVEL SPONSORSHIP, 
which will also include additional comps!

CLADEA SISTER EXHIBITOR PACKAGE | FREE (ONE PER SISTER ORGANIZATION)

This package includes the following benefits:

  • Registration for one exhibitor (includes the opportunity to attend conference sessions and partake of all conference-included meals)
  • One six-foot table with power
  • Wi-fi service
  • Mention as an exhibitor in Guidebook

Submission deadline: July 31, 2019

EVENT-LEVEL SPONSORSHIP OPPORTUNITIES

Code

Description

Qty/Date

Cost

Includes:

O1

Conference Bag Sponsor


SOLD OUT

1

$1100

  •  Color Selection for all-attendee Conference Bag
  • Name/Logo inclusion on all Conference Bags
  • One Flyer/Small Item into Conference Bags
  • *Customization, logo, and payment submitted by 7/31/19

SO2

Exhibitor Grand Opening Sponsor

SOLD OUT

Fri 10/6 (1)

6-7PM

$750

  •  light snacks for the Exhibitor Grand Opening Event
  • 5 minute presentation at Event
  • Sign denoting sponsorship at Event
  • Sponsor added to name of event

SO3

Welcome Reception Food Station Sponsor

Fri 10/6 (3)

7-9PM

Station 1: $350

Station 2: $350  SOLD

Station 3: 

$350

  • Sponsor 1 of 3 food stations at the Welcome Reception.
  • Sign Denoting sponsorship at event
  •  Vendor personnel, signage, and materials can be placed at station.
  • Mention as a co-sponsor by host during event.

SO4

Keynote Luncheon Sponsor

*A Signature Event*

Sat 10/5 (1)

12-130PM

$1100

SOLD OUT

  • 3 minute presentation at Event
  • Sign denoting sponsorship at Event
  • Sponsor added to name of event

SO5

NCLCA Breakfast Sponsor

3 Total

Fri 10/4 (1)

Sat 10/5 (1)

Sun 10/6 (1)

$500

  • Sign Denoting sponsorship at event
  • Mention as a sponsor by host during event.
  • Sponsor added to name of event
  • Information/Flyers can be put on tables during event

SO6

Awards Luncheon Sponsor
*A Signature Event*

Sun 10/6 (1)

12-130PM

$1100

  • 3 minute presentation at Event
  • Sign denoting sponsorship at Event
  • Sponsor added to name of event

SO7

NCLCA Hospitality Suite Sponsor

2 Total

Sat 10/6 (1)

9-11PM 

SOLD OUT


Sun 10/7 (1)

9-11PM

$750 Each

  • Sign Denoting Sponsorship at Event
  • Access to attendees of event throughout
  •  5 minute formal presentation during event
  • Sponsor added to name of event
  • 10 Drink tickets for vendor distribution on top of NCLCA provided first round
  • Ability to add snacks/food at vendor expense.

SO8

Guidebook Sponsor

3 Total

Level 1: $500 SOLD

Level 2:

$750 

SOLD

Level 3:

$1000

  • Level 1
  • 10 second spot on rotating 3 banner ads at bottom of Main Menu for duration of conference (can include direct link)
  • 1 push notification (up to 1024 characters) to app users at appointed time/day
  • Identified as Guidebook Sponsor on the Sponsor Page
  • Level 2
  • 20 second spot on rotating 3 banner ads at bottom of Main Menu for duration of conference (can include direct link)
  • 2 push notifications (up to 1024 characters each) to app users at appointed time/day
  •  Identified as Guidebook Sponsor on the Sponsor Page, including sub-page with up to 5 artifacts
  • Level 3
  • 30 second spot on rotating 3 banner ads at bottom of Main Menu for duration of conference (can include direct link)
  • 3 push notifications (up to 1024 characters each) to app users at appointed time/day (1 per day)
  • Receives Vendor button off the Main Menu, Identified as Guidebook Sponsor on the Menu, including sub-page with up to 10 artifacts

Add-Ons

Code

Description

Qty/Date

Cost

Includes:

AO1

Flyers for Conference Bags

Unlimited

Option A: $100

Option B:

$50

  • Option A: Place one flyer or small item in the Conference Bags (exhibitor provided)
  • Option B: Place one flyer or small item in the Conference Bags that contains a discount/offer/code for exhibitor’s product or service of at least 10% (exhibitor provided)

AO2

Event Multimedia Display

16 Total

Limit 2 per exhibitor

Option A: $350

Option B:

$280

  • Option A: 15-second spot on the main event display (10-minute loop) for the duration of conference
  • Option B: additional, non-adjacent 15-second spot (20% discount)

AO3

Snack Tables

7 Total

Fri AM (1)

Fri PM (1)

Sat AM (1)

Sat PM (1)  SOLD

Sun AM (1)

Sun PM (1)  SOLD

Mon AM (1)

$250 Each

  • Sign Denoting sponsorship at event
  • Vendor personnel, signage, and materials can be placed at station.
  • Option to request additional snack items to the table at exhibitor expense.


CONFERENCE-LEVEL SPONSORSHIP

If the Combined Total of your registration + event-level sponsorships + add-ons meets any of the threshold amounts listed below, you qualify for the associated CONFERENCE-LEVEL SPONSORSHIP and the associated benefits to make your conference experience more valuable!

Level

TOTAL $ Threshold

Includes:

SILVER CONFERENCE LEVEL SPONSORSHIP

$1500

Everything included in Basic Exhibitor Package plus: 
  • One additional Exhibitor Registration (2 total)
  • Guaranteed Concurrent Session slot
  • **Don’t forget that with the purchase of the basic exhibitor package, you’re already halfway to this sponsorship!

GOLD CONFERENCE LEVEL SPONSORSHIP

$2250

Everything included in Silver Conference Level Sponsorship, plus:
  • One additional Exhibitor Registration (3 total)
  • Guaranteed Concurrent Session slot
  • Highlighted in Guidebook as a conference-level sponsor

PLATINUM CONFERENCE LEVEL SPONSORSHIP

$3000

Everything included in Gold Conference Level Sponsorship, plus:
  • One additional Exhibitor Registration (4 total)
  • Guaranteed Concurrent Session Slot
  • Highlighted in Guidebook and Website as conference-level sponsor

You will have the opportunity to pay as part of the Registration Process via PayPal (secured transaction, no log-in required). Invoicing also includes procedures for mailing a check to NCLCA Treasurer as payment. 

All sponsors /underwriters will be mentioned on the conference website as soon as payment is received.


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