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NCLCA 2022 Vendor Packages


Greetings,

We are excited to be planning the 37th Annual NCLCA Conference! We are officially inviting you to be a part of it. By participating in our conference, you’ll have the opportunity to interact with professionals from all types of institutions of higher education. 

Our Annual Conference will take place at the Hyatt Regency in Reston, Virginia.

All of our vendor partners will be in a central location at our conference. Each vendor partner will be along the concourse surrounding our breakout rooms. We are very intentional with where our vendor partners are located. It is critical that we ensure all our vendor partners are visible to all attendees in order to maximize exposure. We acknowledge what an important role our vendor partners play in our annual conference. 

The National College Learning Center Association (NCLCA) is proud to represent professionals who are focused on the needs of today’s students. With our unique location, we were able to create a space where our vendors will get optimal exposure to our members. Below, I have detailed a number of exciting opportunities for our vendor partners. All options include a complimentary listing in our electronic conference planning. Each of you are a vital piece of the NCLCA experience. I can assure you that we are working diligently in order to make sure we provide our vendor partners a unique and interactive experience. I look forward to working with each of you, and meeting you in Reston!  

Please let me know if you have any questions, comments, or concerns. 

Sincerely, 

Chris Gulino

NCLCA Executive Board Member

Marketing Officer   


Exhibitor Prospectus

REGISTRATION PROCESS:

ALL vendor sales and registrations will be completed through the NCLCA Vendor Info page on our website. A link to the registration form is here.

Conference Session Proposal Form

Please note, in order to be guaranteed a concurrent session, you will need to spend $2000 as a sponsor, which will make you a conference level sponsor. One of our packages is outlined below, so you get an idea

No registrations should be entered into the member conference registration portal  all transactions must be completed through the Exhibitor portal. If you have erroneously entered into the membership registration portal, please contact me to cancel that registration and begin anew on the exhibitor side.


REGISTRATION

Code

Description

Qty/Date

Cost

Includes:

RO1

Basic Exhibitor Package

1 Per Vendor for Run of Conference

$1000

Registration for one exhibitor (includes the opportunity to attend conference sessions and partake of all conference- included meals)

One six-foot table with power

Wi-fi service

Mention as an exhibitor in conference program

Opportunity to receive free registration for additional exhibitors from the same organization according to Event Sponsorship Guidelines

RO2

Additional Exhibitor Personnel – Full Access

Unlimited after purchase of

RO1

$400

Additional Personnel from Exhibitor to Attend

Full access to events, meals, sessions, etc.

RO3

Additional Exhibitor Personnel – Vendor Access

Unlimited after purchase of

RO1

$200

Additional Personnel from Exhibitor to attend Exhibitor Hall only

No access to events, meals, sessions, etc.

RO4

CLADEA Sister Exhibitor Package

1 to each Sister Org

$0

Registration for one exhibitor (includes the opportunity to attend conference sessions, meals, and activities)

One six-foot table with power

Wi-fi service

Mention as an exhibitor in conference program

 


Event-Level Sponsorship Opportunities

Code

Description

Qty/Date

Cost

Includes:

SO2

Grand Opening – Welcome Reception Sponsor

Wed. 10/5 (1) 7-9PM

$2000

5-minute presentation at Event

Sign denoting sponsorship at   Event

Sponsor added to name of event

SO3

The Awards Banquet

Fri. 10/7 (1) 12-2PM

$1500

3-minute presentation at Event

Sign denoting sponsorship at   Event

Sponsor added to name of event

SO4

NCLCA Breakfast Sponsor

3 Total

Thur. 10/6 (1)

Fri.10/7 (1)

Sat. 10/8 10/8 (1)

$750

Sign Denoting sponsorship at event

Mention as a sponsor by host during event.

Sponsor added to name of event

Information/Flyers can be put on tables during event

SO5

NCLCA Hospitality Suite Sponsor

2 Total

Thurs 10/6 (1) 9-11PM

Friday 10/7 (1) 9-11PM

$900

Each

Title sponsor for our hospitality suite – a place for our members to network


Add-Ons

Code

Description

Qty/Date

Cost

Includes:

AO2

Snack Tables

5 Total

Thurs. AM(1)

Thurs.

PM(1)

Fri.

AM(1)

Fri.

PM(1)

Sat.

AM(1)

$300

Each

Vendor personnel, signage, and materials can be placed at station.

Option to request additional snack items to the table at exhibitor expense.

CONFERENCE-LEVEL SPONSORSHIPS:

CONFERENCE-LEVEL SPONSORSHIPS

Level

TOTAL $$

Threshold

Includes:

SILVER CONFERENCE LEVEL SPONSORSHIP

$2000

Everything included in Basic Exhibitor Package, plus

One additional Exhibitor Registration (2 total)

Guaranteed Concurrent Session slot

**Don’t forget that with the purchase of the basic exhibitor package, you’re already on your way to this sponsorship!

GOLD CONFERENCE LEVEL SPONSORSHIP

$2500

Everything included in Silver Conference Level Sponsorship, plus

One additional Exhibitor Registration (3 total)

Guaranteed Concurrent Session slot (pending proposal review)

Highlighted as a conference-level sponsor

PLATINUM CONFERENCE LEVEL SPONSORSHIP

$3000

Everything included in Gold Conference Level Sponsorship, plus

One additional Exhibitor Registration (4 total)

Guaranteed Concurrent Session Slot (pending proposal review)

Highlighted as conference-level sponsor



TABLE ATTENDANCE: 

All vendors with Exhibitor Tables are expected to be in attendance and set up prior to Wednesday October, 5tth, 2022 at 8AM. Vendor partners can check-in to the conference between 7pm-8pm on Tuesday, October 4th and check-in will reopen at 7am, Wednesday, October 5th

PAYMENT:

You will have the opportunity to pay as part of the Registration Process via PayPal (secured transaction, no log-is required). Invoicing also includes procedures for mailing a check to the NCLCA Treasurer as payment.

QUESTIONS?

Contact: Chris Gulino, NCLCA Executive Board Member, Marketing Officer – marketing@nclca.org


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