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exhibitor information


Join your Learning Center colleagues in Louisville, KY this fall as an exhibitor/sponsor at the 34th Annual NCLCA Conference. Our theme, “Racing Toward Student Success,” acknowledges the tremendous effort required to achieve and measure successful student outcomes in the world of higher education.

We are excited to offer you a number of unique ways you can advertise, exhibit, and become a sponsor of our event. At the Conference, you will have access to hundreds of learning center professionals from institutions that span the globe. You will have the opportunity to interact with decision-makers from all types and sizes of institutions of higher education.

This is the premiere opportunity to advertise your product or service to the professionals who will use your products the most! Many of the options have changed from previous years. Please look at each of the opportunities carefully and talk to the NCLCA Team to make sure you secure the options that are best for your organization. Please contact Bill Neater or Martin Golson for more information.

All exhibitor options are listed below. To register and make your selection(s) click the

"Register Now" link  at the bottom of the page.


Sponsorship Opportunities

Basic Exhibitor Package | $600

This package includes the following benefits:

  • Registration for one exhibitor (includes the opportunity to attend conference sessions and partake of all conference-included meals)
  • One six-foot table with power
  • Wi-fi service
  • Mention as an exhibitor in Guidebook
  • Opportunity to deliver one break-out session as an exhibitor (must submit proposal for session, clearly marked as exhibitor session)
  • Opportunity to receive free registration for additional exhibitors from the same organization. (For every additional $600 spent on exhibitor options, the exhibitor will receive 1 additional conference registration.

NOTE: the $600 spent on the Basic Exhibitor Package does not count towards a free registration.)



    CLADEA Sister Exhibitor Package | Free (one per sister organization)

    This package includes the following benefits:

    • Registration for one exhibitor (includes the opportunity to attend conference sessions and partake of all conference-included meals)
    • One six-foot table with power
    • Wi-fi service
    • Mention as an exhibitor in Guidebook

    Submission deadline: July 31, 2019



      Conference Bag Sponsor $1100

      Limited to one (1) sponsor. This package includes the following benefits: 

      • Opportunity to select the color of the conference bags (from a list of available options)
      • Opportunity to select the color of the conference bags (from a list of available options)
      • Opportunity to place the business logo on the conference bags
      • Opportunity to place one flyer or small item in the conference bags

      Submission deadline (MUST include application, logo and payment): July 31, 2019



      Exhibitor grand opening Sponsor | $750

      This package includes the following benefits:

      • Opportunity to deliver 5 minutes of remarks at the Exhibitor Grand Opening
      • Sign at the Exhibitor Grand Opening denoting the exhibitor as the sponsor (NCLCA provides the sign)


        Welcome Reception Food Display Sponsor | $350

        Limited to 3 exhibitors. This package includes the following benefits:

        • Sign next to one of the food displays denoting the exhibitor as the sponsor (NCLCA provides the sign)
        • Mention as a sponsor by the host during the Welcome Reception


            Keynote Luncheon Sponsor | $1100

            Limited to 1 sponsor. This package includes the following benefits:

            • Sign next to the entryway denoting the exhibitor as the sponsor (NCLCA provides the sign)
            • Opportunity to deliver 3 minutes of remarks at the Keynote Luncheon


              breakfast Sponsor (Friday october 4) | $700

              Limited to 1 sponsor. This package includes the following benefits:

              • Sign next to the entryway denoting the exhibitor as the sponsor (NCLCA provides the sign)


              breakfast Sponsor (Saturday october 5) | $700

              Limited to 1 sponsor. This package includes the following benefits:

              • Sign next to the entryway denoting the exhibitor as the sponsor (NCLCA provides the sign)
              • Opportunity to deliver 3 minutes of remarks at the Breakfast


              breakfast Sponsor (Sunday october 6) | $700

              Limited to 1 sponsor. This package includes the following benefits:

              • Sign next to the entryway denoting the exhibitor as the sponsor (NCLCA provides the sign)
              • Opportunity to deliver 3 minutes of remarks at the Breakfast


              Awards Luncheon Sponsor | $1100

              Limited to 1 sponsor. This package includes the following benefits:

              • Sign next to the entryway denoting the exhibitor as the sponsor (NCLCA provides the sign)
              • Opportunity to deliver 3 minutes of remarks at the Awards Luncheon


              Hospitality Suite Sponsor (Saturday October 5) | $750

              Limited to 1 sponsor. This package includes the following benefits:

              • Sign next to the entryway denoting the exhibitor as the sponsor (NCLCA provides the sign)
              • Opportunity to deliver 3 minutes of remarks in the hospitality Suite
              • 10 drink tickets that the exhibitor can use or hand out to attendees


              Hospitality Suite Sponsor (Sunday October 6) | $750

              Limited to 1 sponsor. This package includes the following benefits:

              • Sign next to the entryway denoting the exhibitor as the sponsor (NCLCA provides the sign)
              • Opportunity to deliver 3 minutes of remarks in the hospitality Suite
              • 10 drink tickets that the exhibitor can use or hand out to attendees


              Snack table Sponsor (friday a.m.) | $250

              Limited to 1 sponsor. This package includes the following benefits:

              • Sign next to the snack table denoting the exhibitor as the sponsor (NCLCA provides the sign)


              Snack table Sponsor (friday P.m.) | $250

              Limited to 1 sponsor. This package includes the following benefits:

              • Sign next to the snack table denoting the exhibitor as the sponsor (NCLCA provides the sign)


              Snack table Sponsor (Saturday a.m.) | $250

              Limited to 1 sponsor. This package includes the following benefits:

              • Sign next to the snack table denoting the exhibitor as the sponsor (NCLCA provides the sign)
              • Option to request additional snack items to the table (exhibitor is responsible for any increased food cost)


              Snack table Sponsor (Saturday P.m.) | $250

              Limited to 1 sponsor. This package includes the following benefits:

              • Sign next to the snack table denoting the exhibitor as the sponsor (NCLCA provides the sign)
              • Option to request additional snack items to the table (exhibitor is responsible for any increased food cost)


              Snack table Sponsor (Sunday a.m.) | $250

              Limited to 1 sponsor. This package includes the following benefits:

              • Sign next to the snack table denoting the exhibitor as the sponsor (NCLCA provides the sign)
              • Option to request additional snack items to the table (exhibitor is responsible for any increased food cost)


              Snack table Sponsor (Sunday P.m.) | $250

              Limited to 1 sponsor. This package includes the following benefits:

              • Sign next to the snack table denoting the exhibitor as the sponsor (NCLCA provides the sign)
              • Option to request additional snack items to the table (exhibitor is responsible for any increased food cost)


              Snack table Sponsor (monday a.m.) | $250

              Limited to 1 sponsor. This package includes the following benefits:

              • Sign next to the snack table denoting the exhibitor as the sponsor (NCLCA provides the sign)
              • Option to request additional snack items to the table (exhibitor is responsible for any increased food cost)

              Advertising opportunities

              Flyer in conference bag

              Option A | $100

              • Opportunity to place one flyer or small item in the conference bags (exhibitor must provide the item or flyer to be included)

              Option B | $50

              • Opportunity to place one flyer in the conference bag. The flyer must contain a discount offer/code for the exhibitor’s product or service of at least 10% (exhibitor must provide the flyer to be included)


              Web listing | $500

              Listing on the Conference Sponsors page of the NCLCA website.

              Each listing will include:

              • 900 X 226 pixel image space on the NCLCA Conference Sponsor webpage where an image designed by the exhibitor may be posted
              • A link from the image to the exhibitor’s website
              • If the Exhibitor is providing a discount code for their services, the code may be included on the website

              Free flyer for conference bags (see above), either option A or B



              Event Display | $350

              Limited to 16 spots.

              This package includes the following benefit:

              • 15 second spot on the Event Display for the duration of conference. The display will be on a 10 minute loop, ensuring the message is displayed throughout the day. (Message must be in PowerPoint format. Sound will not be included.)
              • Option to purchase one additional, non-adjacent, spot at a 20% discount.


              Conference program ad can be submitted to Publications Officer, Gregory Farrell. Ad deadline is August 3, 2019.

              1.  Please indicate the name of the vendor in the email so we may verify purchase and optimize for color/BW & half/full-page.

              2.  Submissions should all be submitted in full color.

              3.  JPG/.PNG files are preferred. .AI files are acceptable, but send with Artboard instructions.  Please save at a minimum resolution of 300 dpi.

              4. Program will be 8.5” wide x 11” high.  

              a.  Full page ads are 8.5" x 11"

              b.  Half page ads are 8.5" x 5.5"

              5. All Exhibitors/Advertisers/Sponsors receive FREE mention in our Conference Program App: Guidebook. All Vendors should send preferred digital marketing materials in the following specifications for proper representation in the app and on the web:

              a. Header Image – 640px wide by 240px tall – no greater than 2MB in JPG/PNG format. This can/should include promo info, if applicable.

              b. Thumbnail Image – 240px wide by 240px tall – no greater than 2MB in JPG/PNG format. This should be a company identity image. 



              You will have the opportunity to pay as part of the Registration Process via PayPal (secured transaction, no log-in required). Invoicing also includes procedures for mailing a check to NCLCA Treasurer as payment. 

              All sponsors /underwriters will be mentioned on the conference website as soon as payment is received. 


              For exhibitor information

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