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EXHIBITOR & SPONSOR INFORMATION


Greetings,

We are excited to be planning the 35th Annual NCLCA Conference! We are officially inviting you to be a part of it. By participating in our conference, you’ll have the opportunity to interact with professionals from all types of institutions of higher education. 

With our theme being, “Shake It Up in Your Learning Center”, our members are eager to learn about ways to innovate. The National College Learning Center Association (NCLCA) is proud to represent professionals who are focused on the needs of today’s students. With our unique venue, the Little America Hotel in Salt Lake City, we were able to create a space where our vendors will get optimal exposure to our members. Below, I have detailed a number of exciting opportunities for our vendor partners. All options include a complimentary listing in our Guidebook App. Each of you are a vital piece of the NCLCA experience. I look forward to working with each of you, and meeting you in Salt Lake City in September! 

Please let me know if you have any questions, comments, or concerns. 

Sincerely,

Chris Gulino

NCLCA Executive Board Member

Marketing Officer


Exhibitor Prospectus

REGISTRATION PROCESS: 

ALL vendor sales and registrations will be completed through the NCLCA Vendor Info page on our website. A link to the registration form is there. No registrations should be entered into the member conference registration portal – all transactions must be completed through the Exhibitor portal. If you have erroneously entered into the membership registration portal, please contact me to cancel that registration and begin anew on the exhibitor side. 

Registration


Code

Description

Qty/Date

Cost

Includes:

RO1 Basic Exhibitor Package



1 Per Vendor for Run of Conference $600
  • Registration for one exhibitor (includes the opportunity to attend conference sessions and partake of all conference included meals)
  • One six-foot table with power
  • Wi-fi service
  • Mention as an exhibitor in Guidebook
  • Opportunity to receive free registration for additional exhibitors from the same organization according to Event Sponsorship Guidelines
RO2 Additional Exhibitor Personnel—Full Access


Unlimited after purchase of R01

$250
  • Additional Personnel from Exhibitor Attend
  • Full access to events, meals, sessions, etc

RO3

Additional Exhibitor Personnel—Vendor Access

Unlimited after purchase of R01

$100


  • Additional Personnel from Exhibitor to Attend Exhibitor Hall only
  • No access to events, meals, sessions, etc.

RO4

CLADEA Sister Exhibitor Package

1 to each Sister Org

$0


  • Registration for one exhibitor (includes the opportunity to attend conference sessions, meals, and activities)
  • One six-foot table with power
  • Wi-fi service
  • Mention as an exhibitor in Guidebook

EVENT-LEVEL SPONSORSHIP OPPORTUNITIES

Code

Description

Qty/Date

Cost

Includes:

SO1 Conference Bag Sponsor



1 $1100
  • Color Selection for all-attendee Conference Bag
  • Name/Logo inclusion on all Conference Bags
  • One Flyer/Small Item into Conference Bags
  • *Customization, logo, and payment submitted by 7/31/20
SO2 Grand Opening Sponsor


Tue. 9/22 (1)

7-9 PM

$750
  • 5 minute presentation at Event
  • Sign denoting sponsorship at Event
  • Sponsor added to name of event

SO3

Welcome Reception Food Station Sponsor

Tues. 9/22 (3)

7-9 PM

$350 each

  • Sponsor 1 of 3 food stations at the Welcome Reception.
  • Sign Denoting sponsorship at event
  • Vendor personnel, signage, and materials can be placed at station.
  • Mention as a co-sponsor by host during event.

SO4

The Shake Luncheon Sponsor

*A Signature Event*

Wed. 9/23 (1)

12-2 PM

$1100


  • 3 minute presentation at Event
  • Sign denoting sponsorship at Event
  • Sponsor added to name of event

SO5

NCLCA Breakfast Sponsor

3 Total

Wed. 9/23 (1)

Thurs. 9/24 (1)

Fri. 9/25 (1)

$500

  • Sign Denoting sponsorship at event
  • Mention as a sponsor by host during event.
  • Sponsor added to name of event
  • Information/Flyers can be put on tables during event

SO6

Awards Luncheon Sponsor
*A Signature Event*

Thur. 9/24 (1)

12-1:30 PM

$1100

  • 3 minute presentation at Event
  • Sign denoting sponsorship at Event
  • Sponsor added to name of event

SO7

NCLCA Hospitality Suite Sponsor

2 Total

Wed. 9/23 (1)

9-11 PM 


Thur. 9/24 (1)

9-11 PM

$750 each

  • Sign Denoting Sponsorship at Event
  • Access to attendees of event throughout
  • 5 minute formal presentation during event
  • Sponsor added to name of event
  • 10 Drink tickets for vendor distribution on top of NCLCA provided first round
  • Ability to add snacks/food at vendor expense.

SO8

Guidebook Sponsor

3 Total

Level 1

$500

Level 2

$750 


Level 3

$1000

Level 1
  • 10 second spot on rotating 3 banner ads at bottom of Main Menu for duration of conference (can include direct link)
  • 1 push notification (up to 1024 characters) to app users at appointed time/day
  • Identified as Guidebook Sponsor on the Sponsor Page
Level 2
  • 20 second spot on rotating 3 banner ads at bottom of Main Menu for duration of conference (can include direct link)
  • 2 push notifications (up to 1024 characters each) to app users at appointed time/day
  •  Identified as Guidebook Sponsor on the Sponsor Page, including sub-page with up to 5 artifacts
Level 3
  • 30 second spot on rotating 3 banner ads at bottom of Main Menu for duration of conference (can include direct link)
  • 3 push notifications (up to 1024 characters each) to app users at appointed time/day (1 per day)
  • Receives Vendor button off the Main Menu, Identified as Guidebook Sponsor on the Menu, including sub-page with up to 10 artifacts

Add-Ons

Code

Description

Qty/Date

Cost

Includes:

AO1

Flyers for Conference Bags

Unlimited

Option A: $100

Option B:

$50

  • Option A: Place one flyer or small item in the Conference Bags (exhibitor provided)
  • Option B: Place one flyer or small item in the Conference Bags that contains a discount/offer/code for exhibitor’s product or service of at least 10% (exhibitor provided)

AO2

Event Multimedia Display

16 Total

Limit 2 per exhibitor

Option A: $350

Option B:

$280

  • Option A: 15-second spot on the main event display (10-minute loop) for the duration of conference
  • Option B: additional, non-adjacent 15-second spot (20% discount)

AO3

Snack Tables

5 Total

Wed. AM (1)

Wed. PM (1)

Thurs. AM (1)

Thurs. PM (1)

Fri. AM (1)


$250 Each

  • Sign Denoting sponsorship at event
  • Vendor personnel, signage, and materials can be placed at station.
  • Option to request additional snack items to the table at exhibitor expense.


CONFERENCE-LEVEL SPONSORSHIP

If the Combined Total of your registration + event-level sponsorships + add-ons meets any of the threshold amounts listed below, you qualify for the associated CONFERENCE-LEVEL SPONSORSHIP and the associated benefits to make your conference experience more valuable! 

Level

TOTAL $ Threshold

Includes:

SILVER CONFERENCE LEVEL SPONSORSHIP

$1500

Everything included in Basic Exhibitor Package plus: 
  • One additional Exhibitor Registration (2 total)
  • Guaranteed Concurrent Session slot
  • **Don’t forget that with the purchase of the basic exhibitor package, you’re already halfway to this sponsorship!

GOLD CONFERENCE LEVEL SPONSORSHIP

$2250

Everything included in Silver Conference Level Sponsorship, plus:
  • One additional Exhibitor Registration (3 total)
  • Guaranteed Concurrent Session slot (pending proposal review)
  • Highlighted in Guidebook as a conference-level sponsor

PLATINUM CONFERENCE LEVEL SPONSORSHIP

$3000

Everything included in Gold Conference Level Sponsorship, plus:
  • One additional Exhibitor Registration (4 total)
  • Guaranteed Concurrent Session Slot (pending proposal review)
  • Highlighted in Guidebook and Website as conference-level sponsor

IMPORTANT ADDITIONAL INFORMATION

Please read through the following important pieces of information. 

CONCIERGE SERVICES 

I am certainly happy to assist you in determining the best package for you. If you have budgetary concerns, or you have an idea for a way you and your company would like to get involved, please do not hesitate to reach out! 

CONCURRENT SESSION OPPORTUNITY 

Vendor Concurrent sessions will be labeled as such – our members value the transparency of knowing what type of session they are walking into. If you are partnering with an institution, the session will still be labeled as a Vendor Related session. Any proposals that were submitted via the session proposal process for Members will be declined and placed on hold for exhibitor consideration. 

TABLE ATTENDANCE 

All vendors with Exhibitor Tables are expected to be in attendance and set up prior to September 23rd, 2020 at 7AM. Failure to have your table set and attended could result in loss of coordinated space for the duration of conference. It is VERY important that all of our space is ready to go by the previously stated deadline. – be sure to plan accordingly re: flights, checking-in, traffic, etc. 

Vendor Relations will send an exhibitor schedule to help you plan the time and maximize exposure to the conference attendees. 

PAYMENT 

You will have the opportunity to pay as part of the Registration Process via PayPal (secured transaction, no log-in required). Invoicing also includes procedures for mailing a check to the NCLCA Treasurer as payment. 

DIGITAL IMAGE SUBMISSION 

All Exhibitors/Advertisers/Sponsors receive FREE mention in our Conference Program App: Guidebook. All Vendors should send preferred digital marketing materials in the following specifications for proper representation in the app and on the web. 

• Header Image – 640px wide by 240px tall – no greater than 2MB in JPG/PNG format. This can/should include promo info, if applicable. 

• Thumbnail Image – 240px wide by 240px tall – no greater than 2MB in JPG/PNG format. This should be a company image. 

Guidebook will go live around the month of September as builds continue – your timely submission of info in the proper format will get you into Guidebook earlier and thus maximize the opportunity you have to engage with conference attendees. 

NOTE: NCLCA does NOT publish or distribute Conference attendee information – however, you are more than encouraged to engage with attendees via the Guidebook Messaging, Interact, and Contact features. You are also encouraged to engage in digital contact sharing or interacted list generation at your table. 


For exhibitor information

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